Onboarding Services

Many companies are struggling to retain their employees. Why are they leaving?

Research reveals that when employees leave their position, they don’t leave the company – they leave their manager.

That’s why it’s so important to provide your managers with all of the resources they need to build solid relationships with new team members starting on day one.

Here are great ideas on how to engage employees and generate excitement and a sense of belonging. Review the following tips for a great onboarding experience that inspires confidence and helps new employees understand that you value their position and contribution to your team.

That increases the chances that employees will value working with your managers – and stick with your company.

Guiding new employees through each step of the onboarding process helps:

• Get new hires up to speed faster
• Ensure that appropriate goals are being established
• Foster a sense of support and community
• Can help increase productivity

Onboarding Documents

Make sure that you’ve received a signed offer letter and/or employment agreement prior to the start date being determined. Some companies also prefer not to set a start date until the background check process has completed. Resources like Friday Services can help assure that these important procedures are covered.

It’s a good practice to email your new employee a copy of the job description in advance of their first day on the job. You can make this part of your new employee welcome letter:

• Offer to answer any of their questions
• Include basic information:
  • Confirm the schedule and start time
  • Detail parking information
• Outline how the position fits into the department
• Attach any forms you will need completed and signed prior to their start date:
  • Signed offer letter and/or employment agreement
  • I-9 documentation completion
  • W-4 documentation
  • Policies (Confidentiality, Non-Compete Agreement)
  • Employee Information Forms, including Emergency Contacts

Friday Services has an established practice of distributing online welcome letters to all new employees with the above information. Friday Services adds even more value by offering our clients orientation and office tours prior to the first day of work. By allowing Friday Services to handle this administrative work before your employee’s first day, you will save time – allowing you to focus on more important issues.

New Employee Information

Make sure you have your new employees set to start out on the right foot. Their success begins with a positive and organized onboarding experience that effectively teaches them the ropes, while also helping them to establish important working connections with their colleagues. In fact, you may want to assign your new hire a mentor – a helpful coworker they are able reach out to, with any questions about their new work environment, departmental resources and procedures, and office policies.

Friday Staffing acknowledges the value of mentor and other supervisory leadership. Regardless of where our clients are placed to work, they will remain in contact with the Staffing Generalist who placed them. This assures that the employee transitions smoothly, increasing the likelihood of success.

Their first few weeks are bound to be filled with administrative details, lots of questions and plenty of new information. Beyond providing your new employees with the practical office supplies they’ll need to use on a daily basis, gather resources that will be helpful:

• Company organizational chart
• Employee directory, including each employee’s:
  • Phone/mobile numbers
  • Email
  • Username on company messaging app
• A guide with area hotspots, including nearby:
  • Restaurants
  • Attractions
  • Local Events
  • Fitness Centers
  • Shopping

Job Site Information

Introduce your new staff to your office or manufacturing layout, and their new workspace, with a company tour on the first day. Be sure to include the inside scoop on company culture and departmental goals. This will not only help them feel acquainted with the environment and make them feel like a part of your team.

Parking Information

Determine what your new employees need to know about parking:

• Do you offer employees free parking at a company lot?
• Does your company parking distribute parking permits?
• Are company parking spaces assigned?
• Does the lot offer mandatory spots allotted to disabled individuals?
• Are there bicycle racks available for cyclists to secure their bikes?

Badge Information

Consider what information should be included on your company ID cards:

• Company Logo and Contact Info
• Employee Name and Title
• Employee Photo
• Employee Signature
• Employee Fingerprint
• Issue Effective Dates
• Barcode
• Security Access Level
• How to Return a Lost Card/Replace a Lost Card

Required PPE

Because of COVID-19, all workplaces have to supply PPE. The risk varies based on the type of work being performed. And all places of employment are required to train employees on how to properly wear and dispose of personal protective equipment – or masks. To make it easier for the companies we serve, Friday Services provides our clients with worksite PPE training.

Friday Services

Many small to mid-size companies don’t have the resources to invest in a fully-staffed HR department – which helps companies address employee relations, reduce turnover, and increase retention of high-quality employees. If your company’s operating budget allows for only a small HR department – or none at all – you can expand or outsource your human resources needs to an employment agency like Friday Services.

Friday Services can serve as your HR partner by offering on-going HR consulting – on an as-needed basis or on a retained basis. Friday Services can:

• Screen and assess each candidate
• Background checking
• Drug screening
• Thorough reference and work history check
• Skills assessments (typing speed, computer proficiency, or other required tests)

Discover how outsourcing HR can dramatically boost morale, increase productivity and enhance profitability. Contact Friday Staffing for a no-obligation exploratory analysis.