Human Resources Assistant

Sep 8, 2022


Job Position: Human Resources Assistant

Location: Asheville, NC 28801

Pay Rate: $20-25/hour

Direct Hire

Shift: Monday-Friday 8a-5p + lunch hour


Are you ready to work for a company that values compassion, accountability, respect, and empowerment? Our Asheville client has a long history of serving the greater Asheville community using the same core values, and we are partnering with them to identify a skilled Human Resources Assistant to perform technical Payroll and Human Resource functions, including responsibility for the comprehensive payroll process, as well as a variety of other accounting and HR-related functions.

HR Assistant – Duties and Responsibilities

·       Produce regular payroll in compliance with regulatory requirements and best payroll practices, oversee check distribution and direct deposit, and perform all payroll-related reporting and tracking functions.

·       Work includes modifying the payroll system to reflect new benefits, and changes in benefits.

·       Maintain and update routine electronic payroll and employee data, designing, generating, and analyzing a variety of Payroll and Human Resource-related reports and spreadsheets, benefit eligibility determination, and quality control review.

·       Assist the HR Director with interviewing, pre-hiring, onboarding, and other talent-related tasks as needed. Work requires teamwork skills, knowledge of, and the ability to support and implement agency policy and procedures.

·       Produce and maintain accurate and timely biweekly payroll schedules that ensure compliance with state and federal regulatory requirements and relevant best practices

·       Develop, manages, and ensure that payroll summary reports for withholdings or deductions associated with net pay are complete and accurate

·       Implement and maintain system-wide payroll changes

·       Work with Human Resources Director to ensure that employee data entry is timely, and that information is current and accurate

·       Coordinate with HR Director to support the accurate and timely administration of all employee benefits, including but not limited to determination and enrollment.

·       Enter employee data into the HR database.

·       Develop, produce, and analyze spreadsheets and reports to conduct quality control review on employee and benefits information.

·       Conduct monthly reconciliation of vendor statements for all employee benefits.

·       Assist with calculating, posting, printing, reviewing, and reconciling monthly benefits accounts including vendor statements.

·       Prepare employee voluntary benefit and other deductions for payment. Research and provide accurate and timely responses to internal and external customer inquiries about benefits, payroll, or other related issues.

·       Assist with and conduct candidate interviews, new hire orientation, including completion of new hire forms, enrollment into HRIS systems, or other related tasks.

·       Assist with benefits enrollment, including open enrollment, ACA compliance, and other related benefits tasks.

HR Assistant – Knowledge, skills, and abilities:

·       Proficient in MS Office, with high proficiency in Excel spreadsheet development.

·       Comprehensive knowledge of automated payroll processing, including reporting.

·       Comprehensive knowledge of current payroll regulations.

·       Comprehensive knowledge of accounting principles and practices.

·       Skills to compile, organize, evaluate, and reconcile a variety of accounting, payroll, and employee records, and reports.

·       Considerable tact, diplomacy, and judgment.

·       Able to handle sensitive information and maintain confidentiality.

·       Strong computer skills and attention to detail.

·       Ability to work under pressure to meet critical deadlines.

·       Ability to work independently and to develop and maintain working relationships with vendors, other employees, and Supervisors.

Education and Experience

·       Associate degree in human resources, accounting, finance, or related field, seven years of payroll and benefits administration, and human resources-related experience, preferably in a non-profit or public-sector organization; or an equivalent combination of education and experience.

·       Preferred, but not required: Bachelor’s degree in Human Resources, Accounting, Finance, or related field; three years of human resources and payroll and benefits administration experience, preferably in the public sector; or an equivalent combination of education and experience.