Job Position: First Impressions and Accounting Support Coordinator
Location: ASHEVILLE, NC 28803
Pay Rate: $18.00-22.00/hr
About the job
Are you a highly organized and detail-oriented person with strong communication skills, capable of efficiently managing daily office duties, providing support to the recruitment team, and ensuring compliance with company policies in a dynamic, team-oriented environment? Do you thrive in an environment with diverse daily tasks, enjoy interacting with people, lead with curiosity and like to problem solve, and care about the success of individuals in their career and life journeys? If this sounds like you, this may be the ideal opportunity.
Responsibilities:
Office Setup and Administration:
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Open and prepare the office for the day
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Manage incoming calls and provide excellent customer service, ensuring prompt communication with the team
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As the first point of contact in the building with all guest, welcome each and assess their needs
Coordination and Scheduling:
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Schedule interviews, coordinating with candidates and interviewers.
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Coordinate candidate interviews for the day and testing, such as forklift assessments or OSHA certifications.
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Assist with applicant orientation and other support to recruiters.
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Monitor and record light-duty employee hours and transitional duty status.
Administrative Duties:
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Conduct background checks in compliance with company policies and regulations.
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Ensure completeness and accuracy of applicant data in the applicant tracking software (ATS).
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Assist the payroll department in obtaining employee time records from client.
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Issue paycards as needed for employees.
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Perform periodic audits of I-9 forms and maintain accurate records.
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Generate and review E-Verify reports for compliance.
Financial and Record Keeping:
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Process Accounts Receivable (A/R) and Accounts Payable (A/P) on a weekly basis.
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Upload employee insurance offer letters for documentation.
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Act as the payroll backup for company if ever needed.
Language Assistance:
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Offer Spanish or possibly other language translation assistance to applicants as needed
Compliance and Reporting:
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Assist with Unemployment claims/processing.
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Conduct daily and weekly audits.
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Prepare and review weekly reports, identifying areas for improvement and taking corrective actions.
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Maintain data integrity and organization in the ATS.
*Perform other duties as assigned to support the organization’s smooth operation.
Qualifications:
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High attention to detail and exceptional organizational skills.
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Strong written and verbal communication abilities.
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Proficiency in using computer applications and familiarity with software systems.
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Excellent multitasking and prioritization skills.
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Strong problem-solving abilities and the capacity to work independently.
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Professional and friendly demeanor with outstanding customer service skills.
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Previous experience in Accounts Receivable (A/R) and Accounts Payable (A/P).
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Preferred fluency in Spanish.